Attendance · Office

An office attendance system with nothing to touch at reception

An office attendance system should be invisible. Most are not — there is a machine at reception, a small queue at 9:30, and a monthly ritual of fixing missed punches before payroll. PGAK removes the device entirely: the camera already covering your entrance recognises staff as they walk in, writes a photo-backed record, and passes hours straight through to payroll.

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Treat this page as evaluation guidance. Product availability and site suitability require an approved configuration and technical test. Published scenarios are illustrative, not verified customer results.

Sound familiar?

A visible punching machine at reception that sets the tone for every visitor who walks past it.
Missed punches discovered on payroll day, corrected from memory.
Staff who forget their card, or share it.
Hybrid and field staff whose attendance nobody can reconcile.
An attendance tool and a payroll tool that never quite agree.

Why offices outgrow the punching machine

Office attendance is rarely a queue problem — it is an accuracy and admin problem. The machine records punches; it does not record intent, exceptions, or who was actually in the building. Everything between the punch and payroll is done by a person, and that is where the errors live.

Missed punches become memory work

Every forgotten punch is reconstructed weeks later by someone guessing. A photo-backed log removes the guessing.

Cards get shared, faces do not

Card-based systems record the card, not the person. Recognition records the person and stores the frame.

The machine is a bad first impression

A reception with a queue at a beige box is a small thing that says something about the company to every candidate and client walking through it.

What replaces it

The entrance camera you already have. Staff walk in normally, the log fills itself, and exceptions surface for review rather than being silently wrong.

Enrol from a phone in a minute

No enrolment desk, no cards to print or replace.

Exceptions flagged, not buried

An unrecognised entry is raised for an admin to resolve while the memory is fresh, not on payroll day.

Straight into shifts and payroll

Late marks, half days and overtime derive from the same log, so the number that reaches payroll was never retyped.

Where an office needs to be careful

Offices are the easiest environment for recognition — controlled lighting, a single main entrance, faces at a predictable height — but they are also the environment where privacy expectations are highest. Under the DPDP Act, staff must be told what is collected and why, and retention should match payroll need. We recommend publishing that notice at rollout; it takes an afternoon and prevents every later objection.

What to check before deployment

Camera and recorder streams: Confirm RTSP access or ONVIF discovery, stream stability and the views that matter. Do not send camera passwords in the enquiry form.
On-site processing: Ask which processing device is needed, how it is sized, what runs locally and what information leaves the site.
Attendance acceptance: Test real entrance conditions and enrolled staff with consent. Agree how missed or disputed records will be corrected before payroll use.
Complete commercial quote: Confirm enabled cameras, sites, subscription, setup, hardware, taxes and support. Use the assessed scope to compare proposals.

Get a site-specific AI video analytics price or use the attendance system buying checklist.

office attendance system — common questions

What is the best attendance system for an office?

For most offices, software on the existing entrance camera beats a wall-mounted machine — it removes the reception queue, cannot be shared like a card, and produces a photo-backed record that ends payroll-day disputes. A conventional machine remains perfectly adequate for very small teams with one door.

How much does an office attendance machine cost versus this?

Office attendance machines commonly list between Rs 6,000 and Rs 15,000 per door, plus installation, attendance software and annual maintenance. Camera-based attendance has no per-door hardware at all; it is billed per camera per month and quoted per site.

Can it handle hybrid or field staff?

On-site presence is captured automatically by the entrance camera. Field and hybrid staff are handled through the mobile app rather than the camera, so both populations end up in one attendance record.

What happens when someone is not recognised?

The entry is flagged as an exception for an admin to confirm, and the enrolment photo can be improved at the same time. A miss costs a tap, not a wrong payslip.

Is face-based office attendance legal in India?

Yes, with disclosure and consent. Facial data is personal data under the DPDP Act, so employees must be told what is collected, why, and how long it is retained — a short internal notice at rollout covers the requirement.

Start with a free audit of your own cameras.

Your number and camera count is all it takes. We call within one working hour and send the report within 48 hours.

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Who you are dealing with

A registered Ludhiana company that builds the software it sells.

PGAK Innovations Pvt. Ltd. is incorporated in Punjab, engineers its own AI layer, and runs the free camera audit itself — the people who answer the phone are the people who built the product. About the company →

Founded: 2023, Ludhiana
Registered office: BK Towers, 2480/2, Gill Rd, Ludhiana 141003
CIN: U62013PB2023PTC058631
Leadership: Puneet Garg · Ankur Kaplesh · Aditya Mittal; Why PGAK was built →
Talk to us: +91 62839 93600 WhatsAppOpen Mon–Sat 09:00-19:00

What a project here involves

Compatible cameras and recorders you already own are reused wherever they are suitable. Detection runs on an on-site processing unit, and camera suitability, stream access, processing hardware and network are all confirmed at the assessment — with anything extra itemised in the quote before you commit.

What the quote is made of

Component	What decides it	Price
Cameras reused	Which existing cameras give a usable view for each use case — confirmed on a still image of each view.	Quoted per site
Cameras moved or added	Only where a use case needs a view no camera has (plates and faces usually do). Each one named in the quote.	Quoted per site
On-site processing unit	Detection runs here, next to the recorder. Model, quantity and warranty depend on camera count and analytics.	Quoted per site
Software / licences	Which analytics on which cameras, the term, and the basis for renewal.	Quoted per site
Installation and configuration	Stream setup, zones, schedules, alert routing and commissioning.	Quoted per site
Pilot	Agreed scenes, acceptance criteria and duration before rollout.	Quoted per site
Support	Hours, response versus fix time, and who replaces failed hardware.	Quoted per site
Taxes	Stated separately on the quote.	Quoted per site

How it is evaluated

1. Self-check — Two minutes, nothing sent — find likely blockers.
2. Scope on paper — Cameras, use cases and acceptance tests, written down.
3. Site assessment — PGAK checks streams, views and network on your cameras.
4. Pilot against criteria — Precision, recall, false alerts and delay, agreed in advance.
5. Written proposal — Itemised as above; you decide whether to roll out.

Evidence for this page

No PGAK recording is published for this page yet. The capability register shows what has been demonstrated and under what conditions.

Discuss your camera setup

Share your phone number, city and camera count. We will clarify the intended use case and agree assessment scope and timing with you. Do not submit camera credentials or footage.