TECHNICAL BUYER GUIDE
AI CCTV scope worksheet
Fill this in before asking anyone for a quote. Two suppliers quoting from the same worksheet can be compared line by line; two quoting from a phone call cannot.
1. The site
| Site name and town | |
|---|---|
| What the site does (manufacturing, warehouse, retail…) | |
| Operating hours and shifts | |
| Who decides on this project | |
| Who manages the network / IT | |
| Internet at the site (yes / no, which connection) |
2. Recorder and cameras
One row per camera that matters to the use case. Model numbers come from the label on the camera or recorder; a photo of the label is better than a guess. A brand is not enough — compatibility is decided per model and firmware.
Recorder: make ________ model ________ channels ____ disk size ____ TB
| # | Location | Camera model | Channel | What it must see or do | Lit at night? |
|---|---|---|---|---|---|
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3. Use cases and how each will be accepted
Write the event in observable terms, then how you will judge it in a pilot. Agree the numbers before the pilot starts — see the pilot scorecard.
| Use case | Event, zone and hours | Who is told, how | Acceptance test (precision, recall, false alerts a day, delay) |
|---|---|---|---|
| Illustrative: after-hours intrusion | A person inside the rear yard between 22:00 and 06:00 | Night supervisor by phone alert; owner as fallback | Agreed before the pilot: recall ≥ __%, false alerts ≤ __ a night, alert within __ s |
4. Who is responsible for what
| Item | Site owner | Installer | Analytics supplier |
|---|---|---|---|
| Stream access on each recorder or camera (done on site, never shared in a message) | ☐ | ☐ | ☐ |
| Network connection between the recorder and the processing unit | ☐ | ☐ | ☐ |
| Power and a ventilated place for the on-site processing unit | ☐ | ☐ | ☐ |
| Processing hardware, licences and their renewal dates | ☐ | ☐ | ☐ |
| Who receives each alert, and the fallback contact | ☐ | ☐ | ☐ |
| Who responds on site, and within what time the business expects | ☐ | ☐ | ☐ |
| Footage retention period and who may view, export or delete | ☐ | ☐ | ☐ |
| Maintenance: cleaning, re-aiming, disk replacement, firmware updates | ☐ | ☐ | ☐ |
| Checking that every camera is still recording, and how often | ☐ | ☐ | ☐ |
5. What the quote must itemise
- Cameras reused, and any camera to be moved, replaced or added — each named
- On-site processing hardware: model, quantity, warranty
- Software or licences: what each covers, term, renewal price basis
- Installation, configuration and the pilot — what is included
- Support: hours, response time versus fix time, who replaces failed hardware
- Taxes stated separately, and anything excluded
6. Sign-off
Scoped by ____________ date ________ Reviewed by ____________ date ________